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OFFICE PROCEDURE, NOTING, DRAFTING & CORRESPONDENCE MANUAL

CONTENTS:

1. OFFICE PROCEDURE
i) Receipt, Registration and diarizing of papers in a Ministry / Division
ii) Procedure for diarizing and disposal of papers
iii) Procedure for opening of new files, referencing and their movement

2. NOTING ON FILES
i) Definition and procedural requirement of a Note
ii) Guidelines and method of noting on different type of cases

3. PROCEDURE FOR PREPARATION OF DRAFTS AND TECHNIQUE OF DICTATION
i) Preparation of draft
ii) Legislative drafting
iii) Procedural requirement and drafting in disciplinary cases
iv) Technique of dictation

4. PROCEDURE FOR TYPING AND DISPATCH OF LETTERS AND SUBMISSION OF FILES TO HIGHER OFFICERS / PRIME MINISTER ETC

5. PRECIS / SUMMARY WRITING
i) Art of Precis and Summary Writing
ii) Preparation of Summaries in Official Business

6. DRAFTING OF MINUTES AND PROCEEDINGS OF MEETINGS AND CONFERENCES

7. FORMS OF COMMUNICATIONS

8. RECORDING, INDEXING, PRESERVATION AND WEEDING OF FILES / RECORDS

9. MISCELLANEOUS
i) Attendance Register
ii) Duties to be performed by various Officers and Ministerial staff of the Federal Secretariat

10. ADDENDUM

11. ANNEXURES
i) Section Diary Register
ii) File Register
iii) Despatch Register
iv) Requisition Slip
v) Register of file due for destruction
vi) Statement of important decisions etc


Author:Asghar Jameel
Edition.
Rupees.600/-
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